04-03-Sharing options

What you need to know

You can share files and folders flexibly (with users, groups, or via link), invite guest users, transfer ownership of folders, and use team folders for joint projects.

Please note: Files sent via Talk/Chat are not stored in your personal files. They are available in the chat history or in the Files tab under Shared with you. For more detailed information, please refer to the official Nextcloud manual: https://docs.nextcloud.com/server/latest/user_manual/de/files/sharing.html">https://docs.nextcloud.com/server/latest/user_manual/de/files/sharing.html 

What you need to do

Share files and folders

  1. Move your mouse pointer over the file or folder you want to share.
  2. Click  on Show sharing options on the right side.
  3. Choose a sharing option:
    • With accounts and teams: Enter the university login name (c-ID). You can customize the access permissions (View only, Allow editing, Custom permissions).
    • With link: Generate an internal or public link. Click on the three-dots menu to adjust the access permissions (View only, Allow editing, Custom permissions) and to access the advanced settings.
  4. Select the desired access permissions: View only, Allow editing, Custom permissions
  5. In the advanced settings, you can set an expiration date or specify a password, among other things.

 

Invite guests

This feature is only available to employees.

  1. Move the mouse pointer over the file or folder you want to share.
  2. Click on Show sharing options on the right side.
  3. In the field under Internal shares or External shares, enter a valid email address for the person you want to share with.
  4. Enter the name of the person you are inviting.
  5. Click on Invite Guest. 
  6. This person will receive an email with a link to set a password and log in to UNIverse.


Transfer ownership of a file or folder

  1. Click on your profile in the top right corner.
  2. Click on Settings.
  3. Click on Sharing.
  4. Click on Choose file or folder to transfer and select the file or folder.
  5. Enter the name of the person in the New Owner field.
  6. Click on Transfer.

 

Team folder

  • have their own quota, so they do not use up the users' quota.
  • can be requested for institutes, departments, and projects.
  • allow data to be stored that is not linked to a user account.

Problems or questions?

Phone: +43 512 507-23999

Email ZID-Service@uibk.ac.at


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