Application overview
| Application | Data processing |
| BigBlueButton | Distance Learning |
| ConfTool: Conference organization software | Event and congress management |
BigBlueButton
BigBlueButton (an open source software) is a video and web conferencing system that is
used within the University of Innsbruck as an interactive teaching tool. This is operated on the university's own servers. Therefore, no data is transmitted to service providers or third parties.
System Logging
Purpose
BigBlueButton automatically collects and stores information that your browser automatically transmits to us. These are in particular:
- Accessed page and transmitted parameters
- Date and time of the server request
- Browser type and browser version
- Operating system used
- Referrer URL
- IP address and host name of the accessing computer
- Connection data, start, duration, participants, organizer, quality information
This data is not merged with other data sources. The data is mainly used to improve the security and usability of the system and it allows us to help you if you have questions or problems using the system.
Legal basis
The basis for data processing is our legitimate interest (Art. 6 para. 1 lit. f DSGVO), which results from the purpose described above. In this context, please note the information on the right to object on the main page.
Recipients
No data is transferred to service providers or third parties.
Storage period
Your personal data will be stored for 30 days.
Cookies
Purpose
The BigBlueButton system uses cookies. The cookies used are so-called "session cookies". They are automatically deleted after the end of your visit. They are necessary for the system to function and for you to be able to use the desired services.
Legal basis
The use of cookies, which are necessary to carry out the electronic communication process, are stored on the basis of legitimate interest (§ 96 para 3 TKG 2003, Art. 6 para 1. f DSGVO). The legitimate interest is the technically error-free and optimized provision of services. In this context, please note the information on the right to object on the main page.
Recipients
No data is transmitted to service providers or third parties.
Storage period
The cookies are automatically deleted after the end of the visit to the website.
ConfTool: Software for the organization of conferences
For the organization of events we use the ConfTool system of the software service provider ConfTool GmbH. This is our order processor.
Processed data within ConfTool
Within the initial registration a user account is created. Through the user account you have an overview of the data stored for your registration or of the contributions you have submitted.
In addition, the following further pb data on participants are processed as part of the organizational planning:
- Data for contribution and expert opinion management
- Data in the context of the frontdesk function (participant search (ID), user search, complete list of participants, list of participants who have already arrived, list of participants who have not yet arrived).
If you are registered as a reviewer, we also process personal data that is required for the purposes of review administration, including, for example, your comments on the review, the file creation, upload and download times of the contributions to be evaluated and the current review status.
If you pay by credit card, we also process data for payment processing (in particular surname, first name, credit card data).
Furthermore, we process in particular the following administrative data about the users, which are necessary for the processing of the organization:
- Roles,
- log data,
- Data on the user status
System Logging
Purpose
The ConfTool system automatically collects and stores information that your browser automatically transmits to us in a "server log" and a "ConfTool user log". They are in particular:
- Accessed page and transmitted parameters
- Date and time of the server request
- Browser type and browser version
- Operating system used
- Referrer URL
- IP address and host name of the accessing computer
This data is not merged with other data sources. The data is mainly used to improve the security and usability of the system and it allows us to help you if you have questions or problems using the system.
Legal basis
The basis for data processing is our legitimate interest (§ 96 (3) TKG 2003, Art. 6 (1) f DSGVO), which results from the purpose described above. In this context, please note the information on the right to object on the main page.
Recipient
ConfTool GmbH as order processor.
Storage period
Your pb data will be stored on the web servers of the University of Innsbruck for 4 weeks (concerns the free standard version of ConfTool).
Cookies
Purpose
Cookies used by the ConfTool system are so-called "session cookies". The free standard version offered by the University of Innsbruck sets a technically required "session cookie". They are necessary for the system to work and for you to be able to use the requested services. They are automatically deleted after the end of your visit.
Legal basis
Cookies that are necessary to carry out the electronic communication process or to provide certain functions requested by you are stored on the basis of legitimate interest (Art. 6 para. 1 lit f DSGVO). The legitimate interest is the technically error-free and optimized provision of services. In this context, please note the information on the right to object on the main page.
Recipient
ConfTool GmbH as order processor.
Storage period
The cookies are automatically deleted after the end of the visit to the website.