20-030 Member roles

Overview

Important Steps

1. Open your course on the top left corner via Administration. Select Members management. The member administration opens.

2. In the menu on the left, select whether you want to view and manage Members, Groups, or Permissions.

Member Roles

Owner
Owners generally have full administrative rights. They can edit and publish the course, manage members and roles, grade assessments, and access the course administration.

Tutor
Tutors have teaching, support, and grading rights by default. They can view and edit the learning progress and results of the participants assigned to them. Without additional permissions, they do not have access to the course editor or general course administration.

Participant
Participants can use the course content and activities made available to them. By default, they can only see their own submissions, results, and grades and do not have access to administrative or grading functions.

Assigning and Changing Roles

The person creating the course is automatically assigned the Owner role. Additional owners, tutors, and participants can be added manually in the member administration using the Add Member button or by importing members (see HelpCard 20-020).

If a member is to be given an additional role or their role is to be changed, click on their name to edit their roles. If the same role change is to be made for several members, select the checkboxes next to the names of the respective members and click the Edit button at the bottom of the page. In the member list that opens, you can edit the roles of the selected members simultaneously.

The Clean Up Members button removes users from the course membership who are both course members and group members of the course (duplicates). You can choose whether the cleanup should be carried out for tutors and/or participants.

Additional Course Permissions

Owners can grant tutors or participants additional functions via the permissions management, in particular:

• Course editor
• Member administration
• Group administration
• Grading tool
• Archiving

This allows tutors and, in exceptional cases, participants to receive significantly more permissions than their standard role provides.

Course-Element-Specific Settings

Many permissions are also configured directly within the respective course element. This includes, for example:

• Writing and moderation permissions in forums
• Upload and deletion permissions in folders
• Editing permissions in wikis, blogs, and podcasts
• Calendar and scheduling permissions
• Visibility and access based on role, group, date, or grade

Owners and tutors normally bypass access restrictions. Restrictions only apply to them if it has been explicitly specified that the rules should also apply to owners and tutors.

Group Members

Group Tutor
Group tutors can add, manage, and remove participants within a group. They can grade the course elements associated with the group, provided that grading is supported for those elements.

Group Participant
Group participants can view group-dependent course elements in addition to all other course elements.

To add members to groups, a group must first be created (see HelpCard 20-010). The person who creates the group is automatically assigned the Group Tutor role. Additional group tutors can also be added manually to the groups (HelpCard 20-020). Group participants are either added manually or can enroll themselves via the Enrollment course element (see HelpCard 30-010).

In Traditional Courses, groups can also be used to control access to course elements (see HelpCard 10-030).

Please note

• Tests/exams taken while assigned the Course Owner, Course Tutor, or Group Tutor role are NOT saved.
• It is possible to assign students the Course Owner, Course Tutor, and Group Tutor roles. These roles may, for example, provide access to test attempts, course access data, and uploads by course participants. Please carefully consider role assignments.