AV Portal

Main menu

The AV Portal menu contains the following categories:

• Vorträge: In here you will find recordings of university lectures.
• Fakultäten: The pages correspond to the faculties  of the university. Videos can be added to these pages on request by the corresponding facultie or institutes.

Search

All users can search the contents of the AV Portal for video titles, authors, description texts or page names. However, only videos that have been made public and added to a page on AV Portal are searchable in the search bar.

The following videos are displayed under My videos:

• videos that you have uploaded to the AV Portal,
• your recordings from your BigBlueButton web conferences,
• your recordings from lecture halls,
• your recordings from Opencast Studio,
• publicly accessible videos.

Instructions

1. Click on your name in the top right-hand corner (log in if necessary).
2. Click on My videos in the drop-down menu.
3. Click on the video you want to view.
4. Here you can:
   • watch the video: click the play button.
   • open the video editor (only for your own videos)
   • copy the direct link
   • view video details: view date of creation, titel, description, referencing pages
   • view technical details: view different video/audio tracks and Opencast ID.

Videos can only be uploaded by University Innsbruck employees.

Videos that you upload to AV Portal are also automatically available in Opencast and OpenOlat via the course element Recording, as the same media archive is used for these systems. If you release an uploaded video to the public, all course instructors can include this video in their OpenOlat course.

Instructions

1. Click on your name at the top right (log in if necessary).
2. Click on Upload video in the drop-down menu.
3. Click on Select file.
4. Select a file from your device and click on Open. The video will now be uploaded.
5. Give the video a Title and a Description.
6. If desired, assign the video to an existing Series . (more information under Video series)
7. Set the Access policy.
   • Note: By default, your video is published worldwide. If you do not want this, click on the X next to the Group Everyone to remove public access.
   • Group Everyone: the video is publicly accessible worldwide.
   • Group Logged in users: only logged in employees of the university have access to the video.
   • Authorised users: only certain persons have access to the video (the person must log in to the AV portal once in order to be found via the search).
8. Click on Save and finish.

As soon as the video has been uploaded, it is visible in Opencast and is automatically processed there. This may take some time. After processing, the video will appear in the AV Portal under My Videos.

What is the difference between a video's "listed/unlisted" status and it's access policy?

The listed/unlisted status concerns whether a video is searchable in the search bar.

The access policy concerns the scope of access to a video; essentially, it sets who can see it. 

What does "listed" and "unlisted" mean for videos on the AV Portal?

Listed videos are videos that have been placed on a navigable page on the AV Portal, e.g. a page that can be reached by site navigation. This could be either a single video or a part of an entire series. When you use the site search bar, a listed video will show up in the search results.

Unlisted videos are videos that are not added to any navigable page. Unlisted videos do not appear in search results and can only be seen by non-owners via a share link.

How can I view the listed status of my video?

You can learn if your video is listed and what page it is listed on, by following these steps: 

1. Log in to Tobira, click on your name from the top-right corner, and click "My Videos."
2. Locate the video you wish to learn about in your video list and click the title to view the "Video details" page.
3. View the "Referencing pages" section at the page bottom.

Any pages that contain the current video will be listed here. 

How can I view and edit the access policy of my existing videos?

Videos added to the Opencast media archive from lecture or meeting recordings are not publicly shared by default. Using the AV Portal, it is possible to update the access rights of a video.

To make an existing video viewable to the public, follow these steps:

1. Log in to Tobira, click on your name from the top-right corner and click "My Videos".
2. Locate the video you wish to change in your list of videos and click the title to view the "Video details" page.
3. Click the "Access rights" tab from the left navigation bar.
4. Using the "Authorized groups" dropdown, select "Everyone".
5. Click Save

This will add the 'Everyone" group, which is anyone with and without an account. When making a video public, you take full responsibility for the legality of the content. To understand your obligations, see the terms and conditions at the bottom of this page. 

Note: The default "Everyone" access action is "Read", which should always be used. The alternative access action "Read-Write" should be avoided. It is also possible to specifically grant other Tobira users access to your videos so they may use them in their OLAT course without having to make the videos public.

To make an existing video viewable only to select users, follow these steps:

1. Log in to Tobira, click on your name from the top-right corner and click "My Videos".
2. Locate the video you wish to change in your list of videos and click the title to view the "Video details" page
3. Click the "Access rights" tab from the left navigation bar.
4. Using the "Authorized User" input box, type the user's name. You will be able to select the user if they exist on the system. By default, the user is granted "Read" actions. For the named user to be able to edit and delete the video, the granting of "Read and Write" actions is required. 
5. Click Save

Selecting "Read and Write" actions will grant the named user co-ownership over your video. This should only be if you intend to grant that user exploitation rights to the video, including the ability to edit and delete it.

Here you can find out about the various options for sharing a video with other people via the AV Portal. Please ensure that the shared content complies with Copyright guidelines of the university.

Making videos publicly accessible

• You can only make your own videos publicly accessible.
• Recordings from web conferences cannot be made publicly accessible.
• Publicly accessible means that anyone can view, download and link to this video, without having to log into AV Portal.
• You can see how to upload a video and set the access rights under the Upload videos tab.

Share video link

1. Click on your name at the top right (log in if necessary).
2. Click on My videos in the drop-down menu.
3. Click on the video you want to share.
4. Copy the link under Share via direct link.
5. Send the link to the desired person(s).

Share video via embed code

1. Click on your name at the top right or on Login if you are not yet logged in.
2. Click on My videos in the drop-down menu.
3. Click on the video you want to share.
4. On the "Video details" page, click on the thumbnail of the video to display the full view page of the video.
5. On the full view page of the video, click the Share button and then click the Embed tab.
6. Copy the embed code and paste it where you want to share it.

IMPORTANT: To allow external users to view videos on the AV-Portal without logging in, the shared video must be uploaded as publicly viewable, with access rights to everyone.

Through the AV Portal you can access Opencast Studio to record a video from your dispaly and/or your camera.

1. Click on your name at the top right (log in if necessary).
2. Click on Record video in the drop-down menu. Opencast Studio will open.
3. Follow the instructions for Opencast Studio.

You can download your own videos as well as publicly accessible videos.

1. Click on your name at the top right (log in if necessary).
2. Click on My videos in the drop-down menu.
3. Click on the video you want to download.
4. Click on the small video image on the left.
5. Click on the play button to start the video.
6. Right-click on the video and click on Save video as... in the options displayed. .
7. Select a storage location and click on Save. The video will now be downloaded.

Videos that you have uploaded to the AV Portal are automatically saved in your Opencast media archive and can currently only be deleted from there.

1. Open Opencast.
2. Search for the video you want to delete.
   • Tip: Videos that you have uploaded via the AV Portal are marked in Opencast with the Location: Tobira Upload. You can use the search and filter function to further reduce the results displayed.
3. Under Actions, click on the red X: Delete event.
4. Confirm the deletion. The video will no longer be available on referenced pages.

What is a video series?

A series summarises related videos on a single website. These websites do not appear in the AV Portal menu and can only be found via the keyword search, via a shared URL or via a video contained therein. A series is also only publicly searchable if at least one of the videos it contains is publicly accessible. Only videos that are publicly accessible are visible in a series.

Series are created automatically from:

• recordings from the lecture theatre with the title of the course.
• recordings from the virtual classroom in OpenOlat.
• recordings from BigBlueButton web conference rooms.

If you want to create an independent series, please contactav-studio@uibk.ac.at.

Adding videos to a series

Videos can be added directly when uploading to an existing series. You can find more information on this under Upload videos. If a publicly accessible video is added to a series, this series also becomes publicly accessible. To add a video to a series at a later date, proceed as follows:

1. Click on your name in the top right-hand corner (log in if necessary).
2. Click on My videos in the drop-down menu.
3. Click on the video you want to add to a series.
4. Click on Open in video editor.
5. Click on Metadata in the menu on the left.
6. Under Series , select a series available to you.
7. Click on Finish in the menu on the left.
8. Click on Save changes.

Please note: Videos can only be available in one series at a time.

Sharing a (public) series

A series can be shared via its URL link. Only those videos in a series that are publicly accessible are displayed. To obtain the link, proceed as follows:

1. Open a video that is part of the series (example: https://av-portal.uibk.ac.at/v/MKN7_2KE_56).
2. Under the video, click on the link next to Part of the series. You will be redirected to the page of the series.
3. Copy the URL link to share this series (example: https://av-portal.uibk.ac.at/!s/Owf22ynm7kM).

Embedding a series in another page

A series is always displayed on a single, self-contained web page. However, it is possible to embed series in pages of the main navigation. This has the advantage that the series can be found not only via the search, the URL link or via a video contained therein, but also via the navigation. A series can thus be displayed in the AV Portal on an institute page, for example.

If you want to add a series to a faculty page, please contact av-studio@uibk.ac.at with the following information:

• Name and URL link of the series
• Title and description for embedding
• Institute page in which the series is to be embedded
• Any authorisation from the institute management

Videos added to a series will automatically appear on every page where the series is embedded.

The terms of use are available directly on the AV Portal website.

Below you will find alternative downloadable PDF files of the terms of use, valid from April 24, 2025.

• UIBK AV Portal Nutzungsbedingungen (PDF 92kb)
• UIBK AV Portal Terms of Service (PDF 80kb)