OA publishing in the repository for publications
The University of Innsbruck has a non-commercial institutional repository for publications in which its members can publish their own publications via open access. This service offers university members an additional form of publishing besides the traditional way.
In the first place, an institutional repository supports self-archiving of scientific publications that have appeared in print or subscription journals. This secondary publication (Zweitveröffentlichung), or “self-archiving”, in an institutional or subject repository is also called the “green way” of open access.
Articles and monographs already published as gold open access may of course also be uploaded to the repository for publications. For some funding bodies (e.g. in the context of EU projects or FWF projects), uploading to institutional or subject-specific open access repositories is mandatory for gold open access publications as well (find more information about Plan S here)
In addition, the repository for publications enables university members to publish grey literature, i.e. scientific contributions without a publisher, in accordance with copyright law (e.g. working papers).
We invite all researchers at the University of Innsbruck to upload their publications to the university's repository for publications. It is not only a “virtual showroom” of the scientific accomplishments of the University of Innsbruck, but also connected to international search systems and open access platforms (BASE and OpenAIRE) and therefore ensuring even greater visibility of the scientific publications. In addition, the publications are linked to the FLD/RDD (Research Documentation Database) as well as the respective departments and research platforms. Green open access publications also count as open access in the RDD and are evaluated for the intellectual capital report.
By a simple direct upload of the PDF file when entering the metadata into the research documentation database (Forschungsleistungsdokumentation) (login via VIS “Persönliche Daten” => “Meine Forschung”, where you then can switch to English) it is deposited in the university's repository for publications.
Handbook on “My Research” and instructions for the upload of scientific publications (from p.11)
If an upload via an FLD entry is not possible, please contact the Open Access Contact Point.
What to consider before uploading
Some publishers permit self-archiving in an institutional repository. However, the copyright agreement between author and publisher has to be complied with.
The legal framework can be found in the publishing contracts and you can look up the publishers' guidelines on self-archiving on the Sherpa/Romeo database.
Publishers distinguish between preprints, postprints and the publisher’s version/PDF. When re-publishing their work in a repository, authors have to consider which version is permitted by the publisher.
A preprint or submitted version is a manuscript version which has been submitted for publication to a journal but not yet evaluated by peers and recommended for publishing.
A postprint or accepted manuscript version has already been peer-reviewed and accepted for publishing, thus it contains all contents of the publisher's version (version of record, i.e. the version which will ultimately be published) but is not identical with it: on the one hand, the postprint's formatting can deviate from the publisher's version; on the other hand, the printproof (i.e. the approval of the so-called galley proof) has not been done, which is why the postprint can contain typing errors or formatting that deviates from the publisher's version.
Furthermore, there can be embargo periods to observe. Some publishers may only allow the publishing of articles in repositories after a certain waiting period (usually between 12 and 24 months). These embargo periods can also be looked up on the Sherpa/Romeo database.
Ideally, authors should reserve the right of self-archiving even before the first publication appears. For future contracts, we advise you to only grant the publisher “simple rights of exploitation” for electronic publishing, so you can simultaneously publish your work in the repository of the University of Innsbruck.
For already published works, authors can retroactively get the publisher's permission of self-archiving of the publication for the publishing in a repository.
An overview of the information can also be found in the FAQ with additional details, e.g. regarding the upload of publications in scholarly collaboration networks such as ResearchGate.
Overview of funded open access articles in the repository
Open access publications that are (co-)financed by the publishing fund of the University of Innsbruck or by agreements between publishers and the University and State Library of Tyrol will be uploaded to the repository. This not only provides an overview of how many publications have been funded, but further ensures their visibility and archiving.
To get an overview of the publications that have been funded, please follow the links below:
Related links
Scientific papers of members of the University of Innsbruck and the Medical University of Innsbruck have to be submitted via an online form. According to the “Guidelines of the University of Innsbruck for Electronic Submission and Publication of Scientific Papers“ published in the Newsletter on September 20th, 2017, all students of Diploma, Master’s or Doctoral programmes at the University of Innsbruck are obliged to submit a PDF-version of their scientific paper and the respective metadata. In the upload form, the students can decide whether they agree to the electronic publishing of their work in the repository in accordance with the spirit of open access or not.
More information on submitting scientific papers
What to consider before uploading
If your scientific paper contains parts (e.g. articles) that you have already published, submitted for publication or are planning to submit, the conditions of the relevant journals and publishers as well as the consent of your co-authors have to be considered.
Especially for not-yet-published parts of your paper, please clarify how the publishing in the repository of the University of Innsbruck may affect a possible subsequent publication, e.g. in a journal.
The legal framework can be found in the publishing contracts and you can look up the publishers' guidelines on self-archiving on the Sherpa/Romeo database.
Publishers distinguish between preprints, postprints and the publisher’s version/PDF. When re-publishing their work in a repository, authors have to consider which version is permitted by the publisher.
A preprint is a manuscript version which has been submitted for publication to a journal but not yet evaluated by peers and recommended for publishing.
A postprint or accepted manuscript version has already been peer-reviewed and accepted for publishing, thus it contains all contents of the publisher's version (the version which will ultimately be published) but is not identical with it: on the one hand, the postprint's formatting can deviate from the publisher's version; on the other hand, the printproof (i.e. the approval of the so-called galley proof) has not been done, which is why the postprint can contain typing errors or formatting that deviates from the publisher's version.
Furthermore, there can be embargo periods to observe. Some publishers may only allow the publishing of articles in repositories after a certain waiting period (usually between 12 and 24 months). These embargo periods can also be looked up on the Sherpa/Romeo database or in the publishing contract.
Upload of theses: checklist for students (German only)
Poster: Theses and Open Access (German only)
Related links
Kontakt Open Access-Koordinationsstelle
Universitäts- und Landesbibliothek Tirol, Abteilung Digitale Services
Dr. Barbara Laner
Tel.: +43 (0)512 507 - 25401
E-Mail: open-access@uibk.ac.at