OA publishing in the repository

The University of Innsbruck has an institutional repository in which its members can publish their own publications via open access. This service offers university members an additional form of publishing besides the traditional way.

The secondary publication (Zweitveröffentlichung), or “self-archiving”, in an institutional or subject repository is also called the “green way” of open access.

For researchers ↓↑

We invite all researchers at the University of Innsbruck to upload their publications to the university's repository. It is not only a “virtual showroom” of the scientific accomplishments of the University of Innsbruck, but also connected to international search systems and therefore ensuring even greater visibility of the scientific publications.

By a simple direct upload of the PDF file when entering the metadata into the research documentation database (Forschungsleistungsdokumentation) (login via VIS “Persönliche Daten” => “Meine Forschung”, where you then can switch to English) it is deposited in the university's repository.

  Handbook on “My Research” and instructions for the upload of scientific publications (from p.16)

What to consider before uploading

Some publishers permit self-archiving in an institutional repository. However, the copyright agreement between author and publisher has to be complied with.

The legal framework can be found in the publishing contracts and you can look up the publishers' guidelines on self-archiving on the Sherpa/Romeo database.

Publishers distinguish between preprints, postprints and the publisher’s version/PDF. When re-publishing their work in a repository, authors have to consider which version is permitted by the publisher.

A preprint is a manuscript version which has been submitted for publication to a journal but not yet evaluated by peers and recommended for publishing. 

A postprint or accepted manuscript version has already been peer-reviewed and accepted for publishing, thus it contains all contents of the publisher's version (the version which will ultimately be published) but is not identical with it: on the one hand, the postprint's formatting can deviate from the publisher's version; on the other hand, the printproof (i.e. the approval of the so-called galley proof) has not been done, which is why the postprint can contain typing errors or formatting that deviates from the publisher's version.

Furthermore, there can be embargo periods to observe. Some publishers may only allow the publishing of articles in repositories after a certain waiting period (usually between 12 and 24 months). These embargo periods can also be looked up on the Sherpa/Romeo database.

Ideally, authors should reserve the right of self-archiving even before the first publication appears. For future contracts, we advise you to only grant the publisher “simple rights of exploitation” for electronic publishing, so you can simultaneously publish your work in the repository of the University of Innsbruck.

For already published works, authors can retroactively get the publisher's permission of self-archiving of the publication for the publishing in a repository.

Related links

Open Access Network Austria (OANA): http://www.oana.at
Open Access information platform: http://open-access.net/AT-EN/austria-english/
Publishers' guidelines on copyright policies and self-archiving: http://www.sherpa.ac.uk/romeo
Directory of open access repositories (OpenDOAR): http://www.opendoar.org/index.html

For students ↓↑

Scientific papers of members of the University of Innsbruck and the Medical University of Innsbruck have to be submitted via an online form. According to the “Guidelines of the University of Innsbruck for Electronic Submission and Publication of Scientific Papers“ published in the Newsletter on September 20th, 2017, all students of Diploma, Master’s or Doctoral programmes at the University of Innsbruck are obliged to submit a PDF-version of their scientific paper and the respective metadata. In the upload form, the students can decide whether they agree to the electronic publishing of their work in the repository in accordance with the spirit of open access or not.

More information on submitting scientific papers

Data entry and PDF-Upload  

What to consider before uploading

If your scientific paper contains parts (e.g. articles) that you have already published, submitted for publication or are planning to submit, the conditions of the relevant journals and publishers as well as the consent of your co-authors have to be considered.

Especially for not-yet-published parts of your paper, please clarify how the publishing in the repository of the University of Innsbruck may affect a possible subsequent publication, e.g. in a journal.

The legal framework can be found in the publishing contracts and you can look up the publishers' guidelines on self-archiving on the Sherpa/Romeo database.

Publishers distinguish between preprints, postprints and the publisher’s version/PDF. When re-publishing their work in a repository, authors have to consider which version is permitted by the publisher.

A preprint is a manuscript version which has been submitted for publication to a journal but not yet evaluated by peers and recommended for publishing.

A postprint or accepted manuscript version has already been peer-reviewed and accepted for publishing, thus it contains all contents of the publisher's version (the version which will ultimately be published) but is not identical with it: on the one hand, the postprint's formatting can deviate from the publisher's version; on the other hand, the printproof (i.e. the approval of the so-called galley proof) has not been done, which is why the postprint can contain typing errors or formatting that deviates from the publisher's version.

Furthermore, there can be embargo periods to observe. Some publishers may only allow the publishing of articles in repositories after a certain waiting period (usually between 12 and 24 months). These embargo periods can also be looked up on the Sherpa/Romeo database or in the publishing contract.

Upload of theses: checklist for students (German only)

Related links

Open Access Network Austria (OANA): http://www.oana.at
Open Access information platform: http://open-access.net/AT-EN/austria-english/
Publishers' guidelines on copyright policies and self-archiving: http://www.sherpa.ac.uk/romeo
Publishers' policies for theses (list of the TU Berlin): https://github.com/tuub/theses-publisher-policies/blob/master/policies_EN.md