Data migration from Fileshare (Seafile) to UNIverse (Nextcloud)

Quick guide

  1. Download the Nextcloud client (UNIverse).
  2. Download the Seafile client (file-sharing).
  3. In the Seafile client, select Download and Synchronise for the files you wish to migrate.
  4. Select the folder that is synchronised with the Nextloud client as the local storage location.

Downloading and synchronising may take several minutes. You can monitor the progress of the upload and download in the respective clients.

Once you have synchronised all the desired libraries locally, you can uninstall the Seafile client. The files will remain stored locally.

Note:
If you reinstall the Nextcloud client, select Choose what to sync in the next window and uncheck all folders. Even if you haven’t uploaded anything yet, there are still some files (templates, photos, information about Nextcloud) that you probably don’t want to keep on your local computer.

Downloading a library from Fileshare

Option 1: Via the Seafile client

  1. Download the Seafile client.
  2. Open the Seafile client and right-click on thelibrary you want to download. (If the cloud is green, the library has already been downloaded and synchronised.)
  3. Click on Download and Synchronise. A new window will open.
  4. Select the location for the library.
    • If you have already installed the Nextcloud client, select its Nextcloud folder directly.
    • If you haven’t installed the Nextcloud client yet, create a new folder.
  5. Click on Select Folder and then on OK. The library will now be synchronised.
  6. Once synchronisation is complete, this will be indicated by a green cloud. This may take several minutes.

Option 2: Via a web browser

  1. Open the Fileshare web portal (https://fileshare.uibk.ac.at).
  2. Click on the library you wish to download.
  3. Tick the checkbox for all files and subfolders you wish to include. If you wish to include everything, you can select the checkbox in the header of the list.
  4. Click on the download button(downward arrow) in the blue box at the very top.The selected files will now be downloaded as a ZIP file.

The ZIP file must be unzipped before uploading to UNIverse.

  1. Right-click on the ZIP file.
  2. Click on Extract here.

Note:
If the download cannot be completed, this is usually due to the size of the library. In this case, split the download into several parts.

Uploading a library to UNIverse

Option 1: Via the Nextcloud client using an existing synchronised folder

  1. Download the Nextcloud client.
  2. In File Explorer, locate the folder you want to transfer to UNIverse.
  3. Right-clickon this folder and select Cut.
  4. Navigate to the Nextcloud folder:
    • either in the left-hand pane as Nextcloud
    • or under C:\Users\<username>\Nextcloud
  5. Right-click inthe empty space below the existing folders and files.
  6. Select Paste here from the menu.The folder will now be uploaded automatically.

Check the upload
The upload status is displayed in the Nextcloud client.

Option 2: Via the Nextcloud client using a new synchronised folder

  1. Open the Nextcloud client.
  2. Click on your name in the top-left corner.
  3. Click on Settings. A new window will open.
  4. Click onAdd folder synchronisation.
  5. Select the folder you want to upload.
  6. Click Next.
  7. Click on Create Folder.
  8. Give the new folder a name and click OK. The new folder will now appear as the destination folder.
  9. Click Next.
  10. Click Add synchronisation. The folder selected in step 5 will now be uploaded to UNIverse.

Option 3: Via a web browser

  1. In File Explorer, navigate to the folder you want to upload to UNIverse.
  2. Open https://universe.uibk.ac.at/apps/files/files .
  3. Drag and drop the desired folder from File Explorer into UNIverse.
  4. As soon as the web interface recognises the process, the following field appears at the top:Drag and drop files here to upload.

  5. Drag the folder into this field and drop it.

Note:
If you are having problems uploading, this is usually due to the size of the folder. In that case, split the upload into several parts.

Share a folder with people

If the folder you require is intended to serve as a storage space for a project, a department or a working group that is not linked to a specific individual, UNIverse offers the option of a so-called team folder. These can be requested via ZID-Service@uibk.ac.at.

If you wish to share the folder with the same people as in the file share, first check the folder’s sharing settings in the File sharing.

Creating shares in UNIverse

  1. Open UNIverse .
  2. Click on the Share options icon ( +[person]) next to the desired folder.A new section will open on the right.
    1. In the Internal Sharing field, search for university staff or students.
    2. Enter the full email address in the External shares field to invite guests .
  3. Select the desired sharing type.
  4. Click Save sharing.
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