Q5 - Does your library have any written guidelines for the long-term preservation of digital documents?

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents?


Frequency Percent Valid Percent Cumulative Percent
Valid Yes. These guidelines are published online. 20 6.1% 9.5% 9.5%
Yes, but these guidelines are not publicly accessible. 24 7.3% 11.4% 20.9%
No, but there are plans to create some. 139 42.1% 65.9% 86.7%
No, and there are no plans to create any. 28 8.5% 13.3% 100.0%
Total 211 63.9% 100.0%
Missing Not applicable 118 35.8%

No answer 1 .3%

Total 119 36.1%

Total 330 100.0%


Q5 - These guidelines are published online at:

These guidelines are published online at:
Bibliotheksdienst 38. Jg. (2004), Heft 11
http://deposit.ddb.de
http://deposit.ddb.de
http://dspace.ruc.dk
http://edocs.fu-berlin.de/hilfe/Leitlinien.pdf
http://ei.libis.lt/403.html
http://elib.uni-stuttgart.de/opus/doku/faq.php#Wie%20lange
http://hss.uni-klu.ac.at/testsys/bin/hss_info.php
http://kluedo.ub.uni-kl.de/
http://www.bdtf.hu/konyvtar/szakdolgozat_szolgaltatas.htm
http://www.bibliothek.uni-erfurt.de/target/leitlinien.html
http://www.cbuc.es/
http://www.nb.no/fag/kompetansesenter/bevaring/digital_bevaring
http://joypub.joensuu.fi/joypub/agreement.pdf
http://www.darenet.nl
http://www.e-helvetica.ch
http://www.lib.cas.cz
http://www.lib.tuke.sk
http://www.nlib.ee

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Region

Central Europe w/o Germany Scandinavian countries New EU member states Mediterranean countries Germany UK and Ireland Total
Yes. These guidelines are published online. 9.3% 11.5% 11.1% 3.3% 17.9% .0% 9.5%
4 3 5 1 7 0 20
Yes, but these guidelines are not publicly accessible. 16.3% 7.7% 8.9% 20.0% 10.3% 3.6% 11.4%
7 2 4 6 4 1 24
No, but there are plans to create some. 67.4% 69.2% 71.1% 63.3% 46.2% 82.1% 65.9%
29 18 32 19 18 23 139
No, and there are no plans to create any. 7.0% 11.5% 8.9% 13.3% 25.6% 14.3% 13.3%
3 3 4 4 10 4 28
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=43 N=26 N=45 N=30 N=39 N=28 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 22.230(a) 15 .102
N of Valid Cases 211

a 14 cells (58.3%) have expected count less than 5. The minimum expected count is 2.46.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Type of library

GRL NL UL Total
Yes. These guidelines are published online. 9.1% 28.0% 6.7% 9.5%
2 7 11 20
Yes, but these guidelines are not publicly accessible. 22.7% 24.0% 7.9% 11.4%
5 6 13 24
No, but there are plans to create some. 63.6% 48.0% 68.9% 65.9%
14 12 113 139
No, and there are no plans to create any. 4.5% .0% 16.5% 13.3%
1 0 27 28
Total 100.0% 100.0% 100.0% 100.0%
N=22 N=25 N=164 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 25.387(a) 6 .000
N of Valid Cases 211

a 6 cells (50.0%) have expected count less than 5. The minimum expected count is 2.09.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Number of bound volumes

Less than 350000 350000 to 700000 700001 to 1800000 More than 1800000 Total
Yes. These guidelines are published online. 4.3% 5.4% 13.8% 11.9% 9.6%
2 2 8 8 20
Yes, but these guidelines are not publicly accessible. 6.4% 5.4% 12.1% 17.9% 11.5%
3 2 7 12 24
No, but there are plans to create some. 68.1% 78.4% 60.3% 61.2% 65.6%
32 29 35 41 137
No, and there are no plans to create any. 21.3% 10.8% 13.8% 9.0% 13.4%
10 4 8 6 28
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=47 N=37 N=58 N=67 N=209

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 12.980(a) 9 .164
N of Valid Cases 209

a 4 cells (25.0%) have expected count less than 5. The minimum expected count is 3.54.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Foundation of library

Before 1960 1960 to present Total
Yes. These guidelines are published online. 9.0% 11.6% 9.9%
12 8 20
Yes, but these guidelines are not publicly accessible. 15.7% 4.3% 11.8%
21 3 24
No, but there are plans to create some. 64.9% 63.8% 64.5%
87 44 131
No, and there are no plans to create any. 10.4% 20.3% 13.8%
14 14 28
Total 100.0% 100.0% 100.0%
N=134 N=69 N=203

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 8.470(a) 3 .037
N of Valid Cases 203

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 6.80.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Position of respondent

Head of library/ Chief librarian Head of department Project manager Employee Total
Yes. These guidelines are published online. 5.9% 11.1% 28.6% 5.6% 9.5%
7 6 6 1 20
Yes, but these guidelines are not publicly accessible. 11.0% 11.1% 14.3% 11.1% 11.4%
13 6 3 2 24
No, but there are plans to create some. 69.5% 70.4% 38.1% 61.1% 65.9%
82 38 8 11 139
No, and there are no plans to create any. 13.6% 7.4% 19.0% 22.2% 13.3%
16 4 4 4 28
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=118 N=54 N=21 N=18 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 16.204(a) 9 .063
N of Valid Cases 211

a 6 cells (37.5%) have expected count less than 5. The minimum expected count is 1.71.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Background of respondent

Librarian Technician / IT Manager Scientist Total
Yes. These guidelines are published online. 8.1% 20.8% 6.4% 11.8% 9.5%
10 5 3 2 20
Yes, but these guidelines are not publicly accessible. 7.3% 12.5% 19.1% 17.6% 11.4%
9 3 9 3 24
No, but there are plans to create some. 69.9% 54.2% 63.8% 58.8% 65.9%
86 13 30 10 139
No, and there are no plans to create any. 14.6% 12.5% 10.6% 11.8% 13.3%
18 3 5 2 28
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=123 N=24 N=47 N=17 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 10.382(a) 9 .320
N of Valid Cases 211

a 7 cells (43.8%) have expected count less than 5. The minimum expected count is 1.61.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Age of respondent

Under 31 31-40 years 41-50 years 51-60 years Over 60 Total
Yes. These guidelines are published online. 25.0% 10.0% 7.2% 10.5% 7.1% 9.4%
1 3 5 9 1 19
Yes, but these guidelines are not publicly accessible. 25.0% 13.3% 11.6% 12.8% .0% 11.8%
1 4 8 11 0 24
No, but there are plans to create some. 50.0% 60.0% 72.5% 61.6% 85.7% 66.5%
2 18 50 53 12 135
No, and there are no plans to create any. .0% 16.7% 8.7% 15.1% 7.1% 12.3%
0 5 6 13 1 25
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=4 N=30 N=69 N=86 N=14 N=203

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 8.293(a) 12 .762
N of Valid Cases 203

a 10 cells (50.0%) have expected count less than 5. The minimum expected count is .37.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Q4 - Does your library already maintain a repository of digital documents?

Yes. Our digital repository is accessible online. Not yet, but there are plans to establish one.
Yes. These guidelines are published online. 17.9% 1.0%
19 1
Yes, but these guidelines are not publicly accessible. 14.2% 8.6%
15 9
No, but there are plans to create some. 54.7% 77.1%
58 81
No, and there are no plans to create any. 13.2% 13.3%
14 14
Total 100.0% 100.0%
N=106 N=105

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 21.501(a) 3 .000
N of Valid Cases 211

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 9.95.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Q6 - Which software solution do you use (or intend to use) for your digital repository?

Open source software Commercial software Specifically developed software Mixed software Not yet decided Don't know Total
Yes. These guidelines are published online. 10.0% 11.5% 18.2% 25.0% 1.3% 20.0% 9.5%
6 3 4 4 1 2 20
Yes, but these guidelines are not publicly accessible. 10.0% 19.2% 13.6% 12.5% 7.8% 20.0% 11.4%
6 5 3 2 6 2 24
No, but there are plans to create some. 61.7% 65.4% 54.5% 56.3% 76.6% 50.0% 65.9%
37 17 12 9 59 5 139
No, and there are no plans to create any. 18.3% 3.8% 13.6% 6.3% 14.3% 10.0% 13.3%
11 1 3 1 11 1 28
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=60 N=26 N=22 N=16 N=77 N=10 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 21.897(a) 15 .111
N of Valid Cases 211

a 12 cells (50.0%) have expected count less than 5. The minimum expected count is .95.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Q7 - Which kinds of digital documents do you already archive at your library?

Ready-to-print master files Offline documents Online documents Websites Other types of digital documents Total
Yes. These guidelines are published online. 11.3% 22.5% 22.2% 28.0% 27.0% 17.9%
7 9 12 7 10 19
Yes, but these guidelines are not publicly accessible. 16.1% 20.0% 16.7% 20.0% 13.5% 14.2%
10 8 9 5 5 15
No, but there are plans to create some. 58.1% 47.5% 53.7% 52.0% 51.4% 54.7%
36 19 29 13 19 58
No, and there are no plans to create any. 14.5% 10.0% 7.4% .0% 8.1% 13.2%
9 4 4 0 3 14
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=62 N=40 N=54 N=25 N=37 N=106

Chi-Square Tests: Ready-to-print master files

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 4.580(a) 3 .205
N of Valid Cases 106

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 5.81.

Chi-Square Tests: Offline documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 3.415(a) 3 .332
N of Valid Cases 106

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 5.28.

Chi-Square Tests: Online documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 4.451(a) 3 .217
N of Valid Cases 106

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 6.87.

Chi-Square Tests: Websites

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 7.009(a) 3 .072
N of Valid Cases 106

a 3 cells (37.5%) have expected count less than 5. The minimum expected count is 3.30.

Chi-Square Tests: Other types of digital documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 3.881(a) 3 .275
N of Valid Cases 106

a 1 cells (12.5%) have expected count less than 5. The minimum expected count is 4.89.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Q8 - How would you assess your digital repository in terms of technical, structural and organizational quality, compared to other libraries of a similar size?

Better Comparable to others Worse Total
Yes. These guidelines are published online. 30.3% 15.4% .0% 18.9%
10 8 0 18
Yes, but these guidelines are not publicly accessible. 15.2% 13.5% .0% 12.6%
5 7 0 12
No, but there are plans to create some. 42.4% 61.5% 80.0% 56.8%
14 32 8 54
No, and there are no plans to create any. 12.1% 9.6% 20.0% 11.6%
4 5 2 11
Total 100.0% 100.0% 100.0% 100.0%
N=33 N=52 N=10 N=95

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 9.092(a) 6 .168
N of Valid Cases 95

a 5 cells (41.7%) have expected count less than 5. The minimum expected count is 1.16.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library?

A new department An existing department Several departments Total
Yes. These guidelines are published online. 20.7% 7.1% 8.2% 9.5%
6 6 8 20
Yes, but these guidelines are not publicly accessible. 20.7% 13.1% 7.1% 11.4%
6 11 7 24
No, but there are plans to create some. 37.9% 65.5% 74.5% 65.9%
11 55 73 139
No, and there are no plans to create any. 20.7% 14.3% 10.2% 13.3%
6 12 10 28
Total 100.0% 100.0% 100.0% 100.0%
N=29 N=84 N=98 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 14.988(a) 6 .020
N of Valid Cases 211

a 3 cells (25.0%) have expected count less than 5. The minimum expected count is 2.75.

Q5 - Does your library have any written guidelines for the long-term preservation of digital documents? * Q10 - How is the long-term preservation of digital documents financed at your library?

Exclusively from the library's own budget Mainly from the library's own budget Mainly from third-party funds Exclusively from third-party funds Ratios are approximately equal Total
Yes. These guidelines are published online. 12.1% 9.3% 4.3% .0% 20.0% 10.5%
7 7 1 0 4 19
Yes, but these guidelines are not publicly accessible. 15.5% 14.7% 13.0% .0% .0% 12.7%
9 11 3 0 0 23
No, but there are plans to create some. 55.2% 68.0% 78.3% 100.0% 70.0% 66.3%
32 51 18 5 14 120
No, and there are no plans to create any. 17.2% 8.0% 4.3% .0% 10.0% 10.5%
10 6 1 0 2 19
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=58 N=75 N=23 N=5 N=20 N=181

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 13.900(a) 12 .307
N of Valid Cases 181

a 10 cells (50.0%) have expected count less than 5. The minimum expected count is .52.