University of Innsbruck

20-020 Members management


In the Members management of a course you can

  • View and manage the list of course members

  • Add, remove and set roles to members (see HelpCard 20-030)

  • Create, edit and remove groups as well as assign course-related rights

  • If you use a Booking method for your course (see HelpCard 10-070), you can see a list of bookings in the Booking tab.

Important steps

  1. Open your course via Authoring. Go into Administration and choose Members management. The Members management view opens. In the menu to the left you can view and manage the Members, Groups, Booking and Rights of the course (for Rights, Groups and Member roles see HelpCard 20-040).

  2. Choose Members in the menu to the left. A list of all members is displayed. Above the list you can choose which member roles (All, Owner, Coach, Participant or the Waiting list) to be displayed (see HelpCard 20-040) .

  3. To add a new member, click on Add member. The Add member window opens

  4. In the search field, write the name of the person you would like to add or their c-identifier (their OpenOlat user name). Click on the name. A new window opens.

  5. Confirm the user by clicking on Next, review the information, tick the checkbox beside the new member and choose their Member rights and their Group rights in the groups potentially linked to the course. Click on Next to confirm your choices.

  6. Optionally, you can deactivate the e-mail notification before you click Finish. The new member is added.

With the checkboxes in the members list you can edit, remove or send an e-mail to individual or all members in the list (see HelpCard 20-050).

To add several members at the same time, proceed as follows:

  1. Click the down arrow next to the Add Member button, and then click Import Members. A new window will open.

  2. Enter several user names (c-identifiers), e-mail addresses ( or matriculation numbers.

  3. Check the selected persons and click Next.

  4. Assign the desired rights to all persons and click Next.

  5. Decide if you want to send an email notification and click Finish. The selected members have now been added to your course.


Problems or questions?
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The University of Innsbruck values gender-sensitive formulations. In OpenOlat, the generic masculine is currently still used. References to OpenOlat specific terms are therefore adopted directly for the sake of clarity.

Please note: it may happen that the English HelpCards are not up to date. Should you find discrepancies with the functions in OpenOlat, please refer to the German version of the HelpCard.

OpenOlat HelpCards by Universität Innsbruck: Digitale Medien und Lerntechnologien and Hochschule Furtwangen: Learning Services is licensed under CC BY-NC 4.0

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