20-050 Sending E-mails to Participants using Members management

Overview

Communication with Course members

The Members management offers the feature of sending emails to Course or Group members. The email will be sent to the email address linked to the User account. As a Course owner, you can add users to your course directly, using the Members management (see HelpCard 20-010, HelpCard 20-020 and HelpCard 20-030).

The Course element E-mail (see HelpCard 20-060) or the Course tool E-mail (see HelpCard 10-100) are good alternatives, if you are sending emails to Course/Group members on a regular basis.

Important steps

  1. Open your course via Authoring.

  2. Select Administration and choose Members management. The Members management opens. You will find all Course members regardless of their roles under All or, sorted by their roles in the Owners, Coaches and Participants tabs.

  3. Tick the checkbox to the left of the User name to send an e-mail to the particular user or tick the checkbox above all checkboxes in the list to send an e-mail to all members.

  4. Click on the E-mail button after choosing the recipients. The e-mail form opens up.

  5. Add a Subject, the message and optionally an attachment.

  6. Click on Send. The e-mail will be sent immediately .

E-mails that have been sent and received via OpenOlat will be saved in the OpenOlat internal mailbox. You can access your mailbox by clicking on your profile picture in the upper right-hand corner of the interface and choose ‘E-mail’.

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