20-010 Creating groups


Groups in OpenOlat

Groups can be course independent work groups or facilitate the member management of a course. Groups is a way for enrolled members to cooperate and collaborate in closed structures.

In a Conventional course, groups can be used to regulate the visibility of, and access to individual course elements. Group tasks that have to be managed and done in groups can also be created in a Conventional Course.

In a Learning Path Course, groups can NOT be used to regulate visibility of, and access to individual course elements (for more information about visibility and access see HelpCard 10-031). The course elements Enrolment (HelpCard 30-010 [link]) and Group Task (HelpCard 30-160) can still be used, however.

As soon as a group has been created and members have been added (or have registered themselves), the group will be available to all group members in the OpenOlat menu in the Groups tab. Here groups can be searched, managed and/or marked as favourites by clicking on the flag to the left of the group name.

Important Steps

  1. Click on the Groups tab in the main menu. The groups view opens up. In My groups you will find all groups with you as a member or an owner.

  2. Select the Create group in order to create a new group. The ‘Create a new group’ window opens. 

  3. Fill in the name of the group and (optionally) a short description.

  4. You can also choose to limit the number of participants, add a ‘Waiting list’ and optionally enable participants to automatically move up in the ‘Waiting list’.

  5. Click on Finish and the created group opens up. 

  6. Click on Administration in the menu to the left.

    • You can change the name of the group as well as the entry settings in the Description tab.

    • In the Tools tab you can equip the group with various tools. This is particularly useful when groups are used to regulate access and visibility to Course elements in Conventional courses.

    • You can add and remove members and change their roles in the Members tab.

    • In the Courses tab, you can link the group to specific courses.

    • In the Publishing and booking configuration tab you can configure a ‘Booking method’ for accessing the group. If NO ‘Booking method’ has been configured, only OpenOlat users who have been added by the Group coach are members. Members can also add themselves to a group if it has been added to the Course element ‘Enrolment’ in a course. All OpenOlat users can also add themselves to a group if they provide an access code.

  1. Finish the group configuration by closing the window with a click on the red X in the upper right hand corner.

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