Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library?

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library?


Frequency Percent Valid Percent Cumulative Percent
Valid A new department 29 8.8% 13.7% 13.7%
An existing department 84 25.5% 39.8% 53.6%
Several departments 98 29.7% 46.4% 100.0%
Total 211 63.9% 100.0%
Missing Not applicable 119 36.1%

Total 330 100.0%


Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library?
Country
A new department was created for that particular purpose, namely Type of library
Austria Abteilung Digitale Medien NL
Czech Republic IT Department GRL
Denmark Web & digital resources NL
France Service "thèses et littérature grise" UL
Service de la publication des revues électroniques REVEL UL
Germany Electronic Text Center (Part of the user department) UL
Integrated into daily business GRL
No Answer UL
No Answer UL
Referat "Dokumentenserver und Digitalisierung" UL
Greece No Answer UL
Italy No Answer GRL
Netherlands Department Digital Library Facilities UL
Poland Digital Documents Department UL
Head Manager Library UL
Slovakia Automation and IT Systems UL
Spain To be decided when the service will be implemented UL
No Answer UL
Unidad de Documentación UL
Project PADICAT (Patrimonio Digital de Catalunya) UL
Sweden Digital Publication Centre UL
No Answer UL
Switzerland E-Helvetica: (a project at the moment, but it will become a major activity like the activities in the field of prints NL
Elektronische Bibliothek UL
United Kingdom No Answer UL
UniS Scholarship Online UL

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library?
Country
An existing department was charged with the long-term preservation of digital documents in addition to existing tasks, namely Type of library
Austria Benützungs-(Informations-)abteilung UL
EDV-Administration und -Entwicklung UL
Team Bibliothekssysteme UL
ZID in Zusammenarbeit mit der Universitätsbibliothek und dem Institut für Integriert Studieren UL
Belgium Bibliothèque centrale UL
Service informatique UL
Czech Republic Department of stock GRL
Department of the management of electronic resources UL
Library automation department UL
Denmark Department of Documentation and Digitization (from January 1, 2006: Department of Digital Development and Production) NL
Documentation and Digitisation UL
IT-Department (includes hard and soft IT) UL
IT Department UL
No Answer UL
Technical Knowledge Center UL
Estonia Information Systems NL
IT Service UL
Finland General Services / ADP Services UL
France Bibliothèque univeristaire UL
No Answer UL
Germany Abteilung "Bestandsaufbau-Erschließung", Referat "Digitale Bibliothek", Sachgebiet "Langzeitarchivierung" NL
Abteilung Informationstechnologie UL
Abteilung Pflicht / Landeskunde GRL
Abteilung Alte Drucke GRL
Benutzung UL
Bereich Elektronische Dienstleitungen UL
Bereich Geschäftsgang GRL
Betriebsabteilung UL
EDV-Abteilung: Mitarbeiter im Bereich Elektronische Bibliothek UL
EDV-Dezernat der Bibliothek UL
EDV UL
Elektronische Dienste UL
Elektronische Dienste UL
Elektronische Medien UL
Informationstechnik NL
IT-Abteilung UL
Katalog-Abteilung UL
Medienbearbeitung GRL
Greece Automation - Research & Development Department UL
Automation Department UL
Hungary Abteilung "Historische Dokumente" UL
Library Automation Development Department UL
Ireland Central Services Unit UL
Records office UL
Italy Digitalizzazione libri antichi e tesi di laurea UL
Uffici automazione e conservazione GRL
Lithuania Lithuanian Integrated Library Information System (LIBIS) Centre NL
Reference division UL
Netherlands Document management UL
Sector Ondersteunende Bibliotheekdiensten UL
Norway IT & Development UL
No Answer UL
The library UL
Poland Computer department UL
Computer department UL
Library Computer Systems department has been charged with the creation of platform for presenation of digitized and "digital-born" resources UL
Microforms Department GRL
No Answer UL
Preservation and Conservation Department UL
Research Information Department UL
Portugal Direcção de Serviços de Inovação e Desenvolvimento NL
Technical Department UL
Slovakia Department of Information Technologies under Director general chancellery NL
Spain No Answer UL
Sección de Proceso Técnico; Sección de Servicios UL
Unitat Tècnica i de Projectes del Servei de Biblioteques i el Servei de Publicacions de la Universitat UL
Sweden Department for IT-Media UL
Digital information services UL
Information department UL
Switzerland Centrale du Réseau des Bibliothèques de Suisse Occidentale UL
IT-Dienste UL
Le service informatique UL
Informatikabteilung GRL
IT-Abteilung bzw. Sankt-Galler Bibliotheksnetz GRL
United Kingdom Archives and corporate records service with input from e-resources acquisitions section UL
Cataloguing team for input, systems team for technical issues UL
Digital Library Division: Information Systems section & E-Resources section UL
Digital Library Team UL
Information and Knowledge Management Team UL
Information Services UL
Information Services UL
Information Services UL
Library Systems UL
Library Systems team, plus Records Management Officer UL

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library?
Country
Several departments collaborate on this matter, namely Type of library
Austria Abteilungen Landeskunde und EDV GRL
Arbeitsgruppe bestehend aus Mitarbeitern diverser Abteilungen (z.B. Zs, Katalogisierung etc.) GRL
No Answer UL
Belgium Dépôt Légal - Bibliographie de Belgique - Documentation automatisée NL
ICT-unit and new department digital library UL
Services attachés à la direction générale des bibliothèques de l'Université; service de reproduction de la Bibliothèque générale de Philosophie et Lettres UL
The library in collaboration with the ICT department UL
Czech Republic Department of automation, collections preservation department GRL
IT Deptartment, Collections Department NL
No Answer GRL
Denmark IT, Accession UL
No Answer NL
Finland Computing centre, Library UL
IT, Learning Centre, Collection Department UL
University Library, ADP Center UL
France Département conservation, département bibliothèque numérique, département systèmes information, département audiovisuel NL
Service numérisation et service informatique de la bibliothèque et service informatique gestionnaire des serveurs (université) UL
Germany Project group with members of the library and the IT centre UL
Benutzungsabteilung und IT GRL
Dezernat "Digitale Dienste" und Dezernat "Informationstechnik", Kooperation mit Hochschulrechenzentrum UL
Digitale Dienste, Integrierte Medienbearbeitung UL
E-publishing, EDV UL
EDV-Referat der Universitätsbibliothek zusammen mit dem Rechenzentrum der Universität UL
EDV und elektronische Publikationen UL
EDV und Technische Infrastruktur, Bestandsentwicklung, Forschung und Entwicklung UL
EDV, Abteilung Bibliothekssystem UL
Erwerbung und Informationstechnik NL
Forschung & Entwicklung und Digitale Dienste in Zusammenarbeit mit dem Rechenzentrum (GWDG) UL
IT-Abteilung, Abteilung Medienbearbeitung UL
IuK Technik, Akquisition, Bestandsaufbau UL
No Answer UL
Projektteam mediaTUM, Abteilung Medienbearbeitung UL
Zugangsabteilung, Katalogisierung, EDV UL
Greece 6 Departamental Libraries and the University's Main Library UL
Hungary Acquisition Deaprtment, Computer Department UL
Collection development, Reference services UL
Department for Library Automation, Department for Manuscripts and Rare Books, Oriental Collection GRL
IT Department, Department for Content Services UL
IT, Readers Services UL
Iceland Legal Deposits, Manuscript Department, National Department and Information Technology NL
Ireland Conservation Department, Information Systems Service, Research Office UL
Italy Conservazione, responsabile del sistema informativo UL
Library, Archives, and Computer centre UL
Latvia IT Abteilung, Rara Abteilung GRL
IT&T Departament, Institute of Bibliography NL
Liechtenstein Sammelstelle Liechtensteinensia und EDV NL
Netherlands Acquisition and cataloguing, ICT, public services UL
Collections and ICT GRL
Department Electronic Services, Department Special Collections, Department Photo and scanning Services UL
Research & Development Division, Processing Division, ICT NL
Selection & Content Management in collaboration with e-Publishing UL
Technical services and IT; we cooperate with the Royal Library in The Hague UL
Norway Catalogue Department and Acquisition Department UL
ICT, Media preservation, Collections and bibliographic services NL
No departments but a team UL
The library and the University computing centre UL
Poland Collections of Preservation and Restoration, Department of Special Collections, Department of Library Automation, Electronic Collections UL
No Answer UL
No Answer UL
No Answer UL
Reference Department, Journals Acquisition Department UL
Reprography and Computing UL
Special Collection Deptartment, Reference and Information Department, IT Department UL
Stacks, Special collection division, Circulation UL
Portugal Biblioteca, CIISEG UL
Not yet decided UL
Slovakia Bestandsabteilung, Bibliographie, Datenverarbeitungsabteilung UL
EDV Zentrum und Bibliothek UL
No Answer UL
Section for automatisation and integration: Digitization Department, ISSN Agency, IT Department UL
Slovenia All departmental libraries UL
R&D, Preservation Department, special collections departments (Manuscript, Music, Maps, Video departments), and Digital Library Service NL
Spain Coordinated by a project manager UL
Acceso al documento - Automatización UL
Audiovisuales y multimedia (recursos electrónicos), Publicaciones Periódicas GRL
Control bibliográfico, Música, Bellas Artes, Referencia NL
Equipo de trabajo formado desde la Sección de Control Bibliográfico de la Biblioteca y la Unidad de Gestión documental del Servicio Informático UL
Fonoteca, Bases de Datos y Teledocumentación UL
No Answer UL
Not yet decided UL
Not yet established GRL
Servicio de Sistemas y Tecnologías de la Información, Unidad Documental de Tesis Doctorales UL
Sweden Department of Special Collections, Department for Collection Development & Documentation, Division of IT NL
Switzerland E-Archiving as project UL
Bibliothek und Informatikbereich UL
EDV (Koordinierung), elektronische Daten UL
EDV, Erwerbung, Fachreferate, Geschäftsleitung UL
Gestion des périodiques, informatique, acquisitions UL
Manuscrits, Documentation Vaudoise, Médiathèque, Archives musicales, Périodiques, Thèses UL
United Kingdom Acquisitions, Systems, IT, Archives Data Management NL
Archives, IT, Information Services UL
Archiving and Knowledge Management Team; Strategy and Service Development Team UL
Cataloguing/Digitisation unit/Subject Liaison UL
Digital Library Division, ICT Division NL
IT Services and Preservation UL
Library Services, Historic Collections, Applications Support UL
Library, Administration, IT Services, Academic schools UL
eStrategy division, University computing services UL
Not yet decided UL
Oxford Digital Library, Special Collections, Systems & Electronic Resources Service UL
Systems Support, Faculty Support and the Archives teams (the latter is not technically part of the library) UL

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Region

Central Europe w/o Germany Scandinavian countries New EU member states Mediterranean countries Germany UK and Ireland Total
A new department 16.3% 11.5% 8.9% 23.3% 15.4% 7.1% 13.7%
7 3 4 7 6 2 29
An existing department 34.9% 50.0% 37.8% 30.0% 46.2% 42.9% 39.8%
15 13 17 9 18 12 84
Several departments 48.8% 38.5% 53.3% 46.7% 38.5% 50.0% 46.4%
21 10 24 14 15 14 98
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=43 N=26 N=45 N=30 N=39 N=28 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 7.689(a) 10 .659
N of Valid Cases 211

a 3 cells (16.7%) have expected count less than 5. The minimum expected count is 3.57.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Type of library

GRL NL UL Total
A new department 13.6% 12.0% 14.0% 13.7%
3 3 23 29
An existing department 40.9% 28.0% 41.5% 39.8%
9 7 68 84
Several departments 45.5% 60.0% 44.5% 46.4%
10 15 73 98
Total 100.0% 100.0% 100.0% 100.0%
N=22 N=25 N=164 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 2.186(a) 4 .702
N of Valid Cases 211

a 2 cells (22.2%) have expected count less than 5. The minimum expected count is 3.02.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Number of bound volumes

Less than 350000 350000 to 700000 700001 to 1800000 More than 1800000 Total
A new department 14.9% 13.5% 10.3% 16.4% 13.9%
7 5 6 11 29
An existing department 36.2% 54.1% 39.7% 34.3% 39.7%
17 20 23 23 83
Several departments 48.9% 32.4% 50.0% 49.3% 46.4%
23 12 29 33 97
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=47 N=37 N=58 N=67 N=209

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 5.326(a) 6 .503
N of Valid Cases 209

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 5.13.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Foundation of library

Before 1960 1960 to present Total
A new department 11.9% 17.4% 13.8%
16 12 28
An existing department 38.1% 40.6% 38.9%
51 28 79
Several departments 50.0% 42.0% 47.3%
67 29 96
Total 100.0% 100.0% 100.0%
N=134 N=69 N=203

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 1.667(a) 2 .434
N of Valid Cases 203

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 9.52.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Position of respondent

Head of library/ Chief librarian Head of department Project manager Employee Total
A new department 13.6% 13.0% 28.6% .0% 13.7%
16 7 6 0 29
An existing department 39.0% 35.2% 42.9% 55.6% 39.8%
46 19 9 10 84
Several departments 47.5% 51.9% 28.6% 44.4% 46.4%
56 28 6 8 98
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=118 N=54 N=21 N=18 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 9.166(a) 6 .164
N of Valid Cases 211

a 2 cells (16.7%) have expected count less than 5. The minimum expected count is 2.47.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Background of respondent

Librarian Technician / IT Manager Scientist Total
A new department 12.2% 8.3% 19.1% 17.6% 13.7%
15 2 9 3 29
An existing department 41.5% 41.7% 34.0% 41.2% 39.8%
51 10 16 7 84
Several departments 46.3% 50.0% 46.8% 41.2% 46.4%
57 12 22 7 98
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=123 N=24 N=47 N=17 N=211

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 2.588(a) 6 .859
N of Valid Cases 211

a 2 cells (16.7%) have expected count less than 5. The minimum expected count is 2.34.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Age of respondent

Under 31 31-40 years 41-50 years 51-60 years Over 60 Total
A new department 25.0% 13.3% 10.1% 14.0% 14.3% 12.8%
1 4 7 12 2 26
An existing department 75.0% 26.7% 40.6% 41.9% 35.7% 39.4%
3 8 28 36 5 80
Several departments .0% 60.0% 49.3% 44.2% 50.0% 47.8%
0 18 34 38 7 97
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=4 N=30 N=69 N=86 N=14 N=203

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 6.818(a) 8 .556
N of Valid Cases 203

a 5 cells (33.3%) have expected count less than 5. The minimum expected count is .51.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Q5 - Does your library have any written guidelines for the long-term preservation of digital documents?

Yes. These guidelines are published online. Yes, but these guidelines are not publicly accessible. No, but there are plans to create some. No, and there are no plans to create any.
A new department 30.0% 25.0% 7.9% 21.4%
6 6 11 6
An existing department 30.0% 45.8% 39.6% 42.9%
6 11 55 12
Several departments 40.0% 29.2% 52.5% 35.7%
8 7 73 10
Total 100.0% 100.0% 100.0% 100.0%
N=20 N=24 N=139 N=28

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 14.988(a) 6 .020
N of Valid Cases 211

a 3 cells (25.0%) have expected count less than 5. The minimum expected count is 2.75.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Q5.1 - Does your library have any written guidelines for the collection of digital documents?

Yes. These guidelines are published online. Yes, but these guidelines are not publicly accessible. No, but there are plans to create some. No, and there are no plans to create any. Total
A new department 33.3% 20.8% 42.9% .0% 27.3%
4 5 3 0 12
An existing department 25.0% 45.8% 28.6% 100.0% 38.6%
3 11 2 1 17
Several departments 41.7% 33.3% 28.6% .0% 34.1%
5 8 2 0 15
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=12 N=24 N=7 N=1 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 4.090(a) 6 .665
N of Valid Cases 44

a 9 cells (75.0%) have expected count less than 5. The minimum expected count is .27.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Q6 - Which software solution do you use (or intend to use) for your digital repository?

Open source software Commercial software Specifically developed software Mixed software Not yet decided Total
A new department 11.7% 19.2% 22.7% 12.5% 9.1% 12.9%
7 5 5 2 7 26
An existing department 48.3% 30.8% 45.5% 31.3% 32.5% 38.3%
29 8 10 5 25 77
Several departments 40.0% 50.0% 31.8% 56.3% 58.4% 48.8%
24 13 7 9 45 98
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=60 N=26 N=22 N=16 N=77 N=201

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 10.443(a) 8 .235
N of Valid Cases 201

a 3 cells (20.0%) have expected count less than 5. The minimum expected count is 2.07.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Q7 - Which kinds of digital documents do you already archive at your library?

Ready-to-print master files Offline documents Online documents Websites Other types of digital documents
A new department 11.3% 10.0% 16.7% 16.0% 21.6%
7 4 9 4 8
An existing department 51.6% 45.0% 38.9% 36.0% 32.4%
32 18 21 9 12
Several departments 37.1% 45.0% 44.4% 48.0% 45.9%
23 18 24 12 17
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=62 N=40 N=54 N=25 N=37

Chi-Square Tests: Ready-to-print master files

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 6.244(a) 2 .044
N of Valid Cases 106

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 7.47.

Chi-Square Tests: Offline documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 2.253(a) 2 .324
N of Valid Cases 106

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 6.79.

Chi-Square Tests: Online documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square .744(a) 2 .689
N of Valid Cases 106

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 8.83.

Chi-Square Tests: Websites

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square .785(a) 2 .675
N of Valid Cases 106

a 1 cells (16.7%) have expected count less than 5. The minimum expected count is 4.25.

Chi-Square Tests: Other types of digital documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 2.471(a) 2 .291
N of Valid Cases 106

a 0 cells (.0%) have expected count less than 5. The minimum expected count is 6.28.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Q8 - How would you assess your digital repository in terms of technical, structural and organizational quality, compared to other libraries of a similar size?

Better Comparable to others Worse Total
A new department 21.2% 15.4% 10.0% 16.8%
7 8 1 16
An existing department 39.4% 38.5% 50.0% 40.0%
13 20 5 38
Several departments 39.4% 46.2% 40.0% 43.2%
13 24 4 41
Total 100.0% 100.0% 100.0% 100.0%
N=33 N=52 N=10 N=95

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 1.241(a) 4 .871
N of Valid Cases 95

a 3 cells (33.3%) have expected count less than 5. The minimum expected count is 1.68.

Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library? * Q10 - How is the long-term preservation of digital documents financed at your library?

Exclusively from the library's own budget Mainly from the library's own budget Mainly from third-party funds Exclusively from third-party funds Ratios are approximately equal Total
A new department 17.2% 9.3% 17.4% 40.0% 20.0% 14.9%
10 7 4 2 4 27
An existing department 43.1% 46.7% 39.1% 40.0% 25.0% 42.0%
25 35 9 2 5 76
Several departments 39.7% 44.0% 43.5% 20.0% 55.0% 43.1%
23 33 10 1 11 78
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=58 N=75 N=23 N=5 N=20 N=181

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 7.610(a) 8 .472
N of Valid Cases 181

a 5 cells (33.3%) have expected count less than 5. The minimum expected count is .75.